Separate the cost layers
A catalogue garment price is only one part of a branded order. Ask the quotation to separate garment cost, branding method, number of placements, setup, optional samples, packaging and delivery. Establish whether each amount includes VAT. This lets you compare two proposals fairly instead of choosing a lower garment price that excludes required work.
Spend where the clothing does the work
Map garments to actual roles. A reception team may need coordinated shirts while a travelling sales team needs comfortable polos and a practical layer. A smaller, well-chosen range can be easier to wear and replenish than a large wardrobe with little use. Check fabric, pockets, fastening, sizing range and care instructions before comparing price alone.
Keep top-ups in the plan
Ask how a smaller repeat order will be priced and whether the same style and colour can be ordered later. Stock and catalogue ranges can change, so record an acceptable replacement process rather than promising indefinite availability. Finalise the size matrix, delivery destination and required date before seeking a firm quote. Keep a written approval trail for artwork and substitutions.
Compare total cost per usable outfit
Create a simple comparison sheet with one row for each required role and the garments that make up its outfit. Add the decoration and any necessary setup or delivery allocation. This avoids treating a cheap item that does not meet the brief as a saving. Separate optional garments from required pieces so the decision maker can adjust scope without losing the basic programme. Check the minimum order and whether adding a second colour changes the price structure before multiplying a catalogue starting price across the whole team.
Control scope after the first quotation
A larger logo, another placement or individual names can change an approved estimate. Record those changes and ask for the revised total before production approval. Identify which optional costs can be removed and which are necessary to deliver the agreed result. Confirm how samples are charged and whether any approved sample fee is credited; do not assume either arrangement. Keep a contingency for decisions still open in your internal budget, but ask the supplier to quote confirmed work clearly rather than hiding uncertainty in an unexplained total.
Explore the actual models
Prepare your order plan · Discuss your requirements